This Privacy Notice applies to Teaching Strategies, LLC Software-as-a-Service (SaaS) products and services, located on the Web site www.teachingstrategies.com (the “Site”). The Site is owned and operated by Teaching Strategies, LLC (“Teaching Strategies”). Teaching Strategies makes the following available on the Site: online management, reporting, and assessment systems (the “Services”). Teaching Strategies is committed to ensuring the privacy and accuracy of the information collected on the Site. This Privacy Notice identifies the information that Teaching Strategies collects from users of the Services and visitors of the Site and describes how we use, share, and otherwise process the information we have collected. Click here for the Ready Rosie Privacy Policy.

This document is organized as follows:

A. Information We Collect
B. How We Protect and Secure Our User’s Information
C. How We Use The Information We Collect
D. When and How We Share Information
E. International Visitors
F. We Do Not Collect Information from Children
G. How Users Can Correct Their Information
H. Data Release and Deletion Request
I. Retention
J. Links to Third Party Sites and Listservs
K. Data Tracking
L. Cookie Policy and Consent
M. Changes to Privacy Policy
N. Disclaimer of Liability

 A. WHAT INFORMATION WE COLLECT

Teaching Strategies acts as a controller of your personal data when you visit our website, subscribe to product updates, request pricing information, book a demo or interact with us through other channels (for example in person events). We use this data for a variety of purposes, including to provide our products and services to you, contact you about relevant content, and improve and promote our products and services.

  • Information You Provide to Teaching Strategies. When you interact with us, including via our websites or any sites or services that link to this Privacy Policy (such as TeachingStrategies.com, ReadyRosie.com, etc.), with our representatives, at events, we may collect Personal Data and other information from you, as further described below
  • When You Visit Our Websites. We collect Personal Data from you when you submit web forms or interact with our websites, for example by registering for a product demo, engaging with our chatbots, signing up for a webinar, subscribing to one of our services or requesting customer support. We may ask for your email address, first and last name, job title, organization name and other similar business information. You are free to explore some of our websites without providing any Personal Data about yourself.
  • Teaching Strategies Events. When you register for webinars or any other Teaching Strategies event, we collect information such as name, address, phone number, and email address. We use this information to communicate with you and in some cases facilitate your registration. Additionally, we may share your registration data with event service providers in order to provide event information and improve your experience at the event or future Teaching Strategies events. Please see the event’s registration terms and conditions for additional information.
  • Payment Information. We collect payment and billing information when you register for or purchase paid products or services. For example, we may ask you to provide a billing address, or a billing contact for your Teaching Strategies account. If you give us payment information, we use it solely as authorized by you in accordance with this Privacy Policy. We use secure third-party payment service providers to manage payment processing, which is collected through a secure payment process.
  • Testimonials. We may post testimonials and comments on our websites, which may contain Personal Data.

Information We Collect and Process When You Use the Services.

  • Usage Data. We collect usage data when you or your users interact with the Services. Usage data includes metrics and information regarding your use and interaction with the Services.
  • Mobile. When you access or use the Services via our mobile applications, we automatically collect information such as your device model and version, operating system, or device identifiers.
  • Log Files. Like most websites and technology services delivered over the Internet, we automatically collect and store information about your computer hardware and software when you visit our websites, use our product and services, or visit other sites or services that link to this Privacy Policy. This information can include your IP address, browser type, domain names, internet service provider (ISP), and the files viewed on our websites (e.g., HTML pages, graphics, etc.) your operating system, access times and referring website addresses.

Teaching Strategies acts as a Data Processor of your personal data when you use our products and services to collect Member Data, Student Data, and Portfolio Data. The Data includes Personally Identifiable Information (PII), which means information that may identify an individual Student or Member. Teaching Strategies complies with applicable laws, regulations, industry standards, contracts and agreements pertaining to the safeguarding of PII. The Data are provided by the authorized representative of an organization who has purchased a subscription to use the Services (an “Authorized User”).

Member Data is limited information that can be used to personally identify an Authorized User. This information is required before the Authorized User can access the Services (whether on a trial basis or through a paid subscription). There are several kinds of Member Data:

  • Subscribers: Organizations and Individual Subscribers are members that have purchased a subscription from Teaching Strategies to use the Services. Subscribers provide their full name, the name of their organization, their mailing and e-mail addresses, telephone number, and information regarding their method of payment (e.g., purchase order number).
  • Group Members: Program and Site Administrators and Teachers are members who register through a school, school district, childcare center, Head Start program, or other organization that has purchased a subscription from Teaching Strategies to use the Services. They provide us with their full names and e-mail addresses.
  • Invited Guests: Invited Guests are Parents, Legal Guardians and Others who register to use the Services in response to an invitation from another registered member. They provide their full names and e-mail addresses and/or phone numbers.
  • Student Data is information that personally identifies a student and his or her Portfolio. The personally identifiable information includes first name, last name, date of birth, gender, language spoken, ethnicity, and, where applicable, State Student Identification Number. Student Data is stored in online Portfolios. Each Portfolio includes Documentation and Checkpoint information.
  • Documentation: Teachers observe children in the classroom and gather documentation of their learning and development over the course of the year. Documentation can be notes, photos, videos, samples of children’s artwork, and observations from families about their child’s development.
  • Checkpoint: A few times a year, teachers analyze the Portfolio Data collected during the checkpoint period and make ratings based on their observations and the documentation they have gathered. These ratings are based on a list of research-based and developmentally appropriate indicators that reflect widely held expectations for children of similar ages, classes, or grades. Completing these checkpoints allows teachers to evaluate children’s progress and show growth in the children’s learning and development over the course of the year. The Student Data is only provided by authorized Subscribers during the initial setup or in the development of an individual student Portfolio. The provision of information is sometimes required by law and at other times is a result of a contractual requirement.  You may be required to provide information, for example in a case where we sign a contract with your organization, and the non-provision of information could, in certain circumstances, prevent a transaction from concluding.

B. HOW WE PROTECT AND SECURE OUR USER’S INFORMATION

We utilize technical, administrative, and physical procedures to ensure Data is protected from unauthorized access, disclosure, or alteration.

You may have the right to restrict or object to the processing of your personal information or to exercise a right to data portability under applicable law. Please contact [email protected] for details on completing this process.

We have implemented reasonable safeguards designed to prevent loss, misuse and unauthorized access, disclosure, or modification of Personal Data provided or collected through the Teaching Strategies Services. With respect to Personal Data collected through the Teaching Strategies Services, we use Transport Layer Security Technology or TLS to encrypt or scramble that information during transmission, and data is encrypted at rest.

In particular:

  • Data Storage and Security: Secure data centers, located within the continental United States, house all Member Data, Student Data, and Portfolio Data. These data centers are continuously monitored and are audited annually.
  • Disclosures: The uses and disclosures of Student Data are in compliance with state and federal laws designed to protect such information. Only authorized individuals, including Teaching Strategies employees and subcontractors, have access to children’s portfolio items, and their authorization is constantly reviewed and verified by a cross functional working group, which includes the Information Security Officer and senior Legal and People Operations staff. Individuals authorized to have access to Student Data are limited to only those who need access to that data in order to perform the work necessary under our contractual arrangements with our Subscribers.
  • Accountability: All Teaching Strategies employees and subcontractors are accountable for the Security and Privacy of the Member Data, Student Data, and Portfolio Data we maintain on our Subscribers’ behalf. This policy applies to all computing systems, networks, business processes, and the verbal transmission of information.

C. HOW WE USE THE INFORMATION WE COLLECT

  • Only for Authorized Purposes: We only use information we collect for the educational purposes for which we were authorized by our Subscribers.
    • Member Data: We will use the Member Data provided to register the membership, set up and maintain the account, determine the number of Portfolios an Authorized User is authorized to create (if any), and determine which Portfolios the Authorized User is authorized to access, update, view, and/or modify. We will also use Member Data to notify Authorized Users of updates to the Site and our Services, and for contact purposes if we need more information. If an Authorized User has purchased a subscription to use the Services, we will use the financial information provided to invoice the Authorized User. If an Authorized User has registered to use the Services through a school, school district, childcare center, Head Start program, or other organization that has purchased a subscription from Teaching Strategies, the Member Data provided will be accessible by the organization that purchased the subscription, as outlined in the contract with the organization.
    • Student Data: Student Data is used to set up and maintain Portfolios and to grant other Authorized Users the right to access, update, view, and/or modify such Portfolios. Portfolio Data can be used to identify and recommend appropriate activities and customize student plans. Aggregated, non-personalized outcome group progress reports for Subscribers are also generated using Student Data. Only the Student Data provided by a Subscriber’s Authorized Users will be used to create reports for such Subscriber. We also may aggregate the Portfolio Data, with all personally identifying information about individual students, Authorized Users, organizations, and programs removed, to conduct research to enhance the services, analyze usage trends, conduct aggregated statistical analysis, and to provide technical support. Third parties who provide support for these activities and have access to de-identified and aggregated data are listed here. From time to time, we may publish the results of the aggregated, de-identified Portfolio Data. In no event will any such results permit the personal identification of students and their parents, or identify in any way the site, program, or organization
    • Invited Guests: If an Authorized User has invited the parent or legal guardian of a student, we will make the Student Data available to such invited guest for review. All invited guests must register with Teaching Strategies before being granted access, and the invited guest’s access will be limited to the data such guest has been invited to view. An invited guest will not be able to modify or add data. Additionally, if the Authorized User has registered to use the Services through a school, school district, childcare center, Head Start program, or other organization that has purchased a subscription from Teaching Strategies, any Student data the Authorized User provides will be accessible by the organizations that purchased the subscription services, as outlined in the contract with the organization. We do not use automatic decision-making or engage in profiling. In the event that circumstances require us to process your personal data for a purpose other than the purpose for which it was collected, we will provide you with information regarding the purpose for the processing, as well as other relevant information, prior to processing your personal data for the new purpose. Please see Section D. below for applicable circumstances.

D. WHEN AND HOW WE SHARE INFORMATION

We share information only for the educational purpose of the work. We do not share Member Data, Student Data, or Portfolio Data for advertising or any other use outside of the educational purpose of the collection of such information. We vigilantly review our policies and practices to ensure compliance with the Federal Educational Rights and Privacy Act (FERPA) and the European Union’s General Data Protection Regulation (GDPR), applicable state law and regulations, and Subscriber policies. We will not disclose any of the Member Data, Student Data, or Portfolio Data we collect to any third parties except as described in Section C (Student Data) above and in the following limited circumstances:

  • Disclosures that are necessary to carry out the scope of work. We may use subcontractors and/or sub-processors (current list available here) to carry out functions within the scope of work when it is in compliance with GDPR, federal, and state law and with applicable Subscriber agreements. In such circumstances, the subcontractor is acting as a Teaching Strategies employee and is required to comply with the privacy and security requirements and safeguards that apply to Teaching Strategies and all of its employees. This includes all applicable federal laws, state laws and regulations, contractual agreements, and applicable Subscriber policies. All subcontractors and service providers that process data on behalf of Teaching Strategies are subject to security and privacy due-diligence reviews and must adhere to written agreements requiring safeguards consistent with Teaching Strategies’ own standards.
  • Legally compelled disclosures. We will disclose the data we collect if required to do so by law or in the good-faith belief that disclosure is necessary (a) to obey the law or comply with legal process served on us or our affiliates; (b) to protect and defend our rights or property or the rights or property of other users of our Web site; or (c) to act in an emergency to protect the personal safety of users of our website or the public.
  • Company acquisition. In the event that our company is acquired, we may share the data with the acquirer to continue to provide services to you. The acquirer will be bound by this Privacy Policy, and we will comply with all contractual agreements with our Subscribers that require us to disclose any acquisition of Teaching Strategies
  • Analytics. We may work with third parties that collect data about your use of the Site and other sites or apps over time for non-advertising purposes.  For example, Teaching Strategies uses Google Analytics to improve the performance of the Site and for other analytics purposes.  For more information about how Google Analytics collects and uses data when you use our Site, visit https://www.google.com/policies/privacy/partners/ , and to opt out of Google Analytics, visit https://tools.google.com/dlpage/gaoptout/ .
  • We do not sell or rent your data: Teaching Strategies, LLC does not sell or rent any data that has been collected through the Services.

E. INTERNATIONAL VISITORS

If you are affected by the European Union’s General Data Protection Regulation (GDPR), please review the Teaching Strategies GDPR Addendum which states your rights under the GDPR. Individuals with inquiries regarding our GDPR Addendum should contact Teaching Strategies at [email protected].

F. WE DO NOT COLLECT INFORMATION FROM CHILDREN

Our services are not intended to be accessed by anyone under 18 years of age. We respect the sensitive nature of children’s privacy online. The Services are intended for use by schools, school districts, program administrators, teachers, parents, and legal guardians. They are not intended for use by persons under the age of 18. We do not expect and are not aware of children under the age of 18 accessing our site, and we are in full compliance with the legal requirements outlined in COPPA regarding children under the age of 13. If we learn that a user is under 18 years of age, we will promptly delete any personally identifiable information provided by that user.

G. HOW USERS CAN CORRECT THEIR INFORMATION

Members can manage the data they entered: Our Authorized Users are able to manage and modify the information that they provide to us. They may correct or change any of their Member Data by logging onto the site and updating or correcting their Member Data. Authorized Users may change any of the Student Data that they provide by logging onto the Services and modifying the applicable student Portfolio. Only the Authorized User who created the Portfolio and such member’s program administrator have the ability to modify the Student Data for a Portfolio. If you need assistance modifying Student Data, you may contact Teaching Strategies’ support services line at 1-866-736-5913.

H. DATA RELEASE AND DELETION REQUESTS

Teaching Strategies does not own the member, student, or invited guest data stored and processed by our SaaS suite of products.  The childcare provider or school in which your child is or was previously enrolled has contracted with Teaching Strategies to provide the services associated with collecting that data.  As such, all data that we collect for that provider or school is owned by that organization.

We may not delete or release data without express written permission from that organization except in limited cases such as a court order.  All data deletion and data release requests must be made directly to your childcare provider or school. Teaching Strategies will cooperate with Subscriber institutions in fulfilling any parental or student privacy requests made under applicable laws such as FERPA or state student-privacy acts, including requests for access, correction, or deletion.

I. RETENTION

We will process and store your information only for the period necessary to achieve the purpose of the storage, or as permitted by law. When information is no longer required for contractual or legal purposes and upon customer request, it is securely deleted or irreversibly anonymized in accordance with contractual requirements.

J. LINKS TO THIRD PARTY SITES AND LISTSERVS

  • External links: The Site may contain links to other Web sites or refer our users to other resources. We are not responsible for the privacy practices or the content of such Web sites or resources, and our users should refer to such Web sites and resources for information about how such sites and resources protect the information they collect.
  • Discussion groups: The Site also makes available to Authorized Users a discussion group through which Authorized Users may communicate with other Authorized Users and exchange ideas. Any information disclosed in these areas becomes public information.

K. DATA TRACKING

Tracking Information: We use the anonymous information we collect to administer our Site, improve our services, determine how the Site is being used, identify popular areas of the Site, and analyze trends and usage patterns. We may use the IP address of our Authorized Users to help diagnose problems with our server. This anonymous information cannot be used to personally identify users or students.

L. COOKIE POLICY AND CONSENT

Teaching Strategies uses cookies and similar tracking technologies to enhance user experience, analyze site performance, and ensure compliance with applicable privacy regulations. This section outlines our use of cookies, the choices available to users, and how we manage cookie consent.

  • Types of Cookies We Use

We use the following types of cookies on our Site:

    • Essential Cookies – These cookies are necessary for the operation of our Site and cannot be disabled in our systems. They enable core functionalities such as security, network management, and accessibility.
    • Analytics and Performance Cookies – These cookies help us measure traffic patterns and user interactions to improve website functionality and user experience. We use third-party services, such as Google Analytics, for this purpose.
    • Functional Cookies – These cookies allow the Site to remember user preferences, such as language settings and login details, to provide a more personalized experience.
    • Advertising and Targeting Cookies – These cookies track user browsing behavior and may be set by third-party partners to deliver relevant advertisements based on prior visits and interactions. Teaching Strategies does not share personally identifiable information for advertising purposes.
  •  Cookie Consent and User Control

Upon visiting our Site, users are presented with a cookie consent banner managed through CookieYes, which allows them to:

    • Accept all cookies
    • Customize preferences for specific cookie categories
    • Reject non-essential cookies

Users can update their cookie preferences at any time by accessing the Cookie Settings link located in the footer of our Site.

  •  Managing and Disabling Cookies

Users can modify their browser settings to block or delete cookies. However, restricting cookies may impact the functionality of certain Site features. Instructions on how to manage cookies for popular browsers can be found below:

Some pages on our Site may include embedded content from third-party services (e.g., YouTube videos, social media plugins) that may place cookies on your device. Teaching Strategies does not control these cookies, and users should refer to the privacy policies of these third parties for further information.

For additional details about our use of cookies, you may contact us at [email protected].

M. CHANGES TO OUR PRIVACY POLICY

Teaching Strategies may modify or update this Privacy Policy from time to time. The Policy is posted at https://teachingstrategies.com/privacy-policy/. We encourage you to review this page periodically. If we change the policy in a material manner, such as using personal data in a different way than prior practice, we will provide at least a 30-day notice to our Authorized Users so that they will have sufficient time to evaluate the change in practice.

N. DISCLAIMER OF LIABILITY

The information contained herein reflects the privacy policy and practices that Teaching Strategies has adopted for the Site. In legal terms, it shall not be construed as a contractual promise, and Teaching Strategies reserves the right to amend it at any time in accordance with Section L above. Any such amendment will become effective, with a 30-day notice, as stated in Section L above. Neither Teaching Strategies nor any of its affiliates, employees, or agents shall be held liable for any improper or incorrect use of the information described and/or contained in the Site and assumes no responsibility for anyone’s use of the information.

CONTACT

If you have any questions or concerns about Teaching Strategies’ information collection and use practices, please contact our Legal Affairs team at: [email protected].

If you have questions regarding our role as a data processor or data controller, please contact us at: [email protected]

Policy Reviewed on December 2025